The Fleet Management page lets you manage vehicles belonging to vendor teams. From here you can add vehicles, assign drivers, update availability status, and ensure your fleet is ready for delivery assignments.
Required permission:
- View Data Source
- Create Data Source
- Edit Data Source
- Delete Data Source
- View Team
- View User
The Vehicle Table
The Fleet Management page showing a list of vendor vehicles with code, plate number, type, vendor, and status columns.
Each row displays:
| Column | Description |
|---|
| Vehicle Code | A unique identifier for the vehicle |
| Plate Number | The vehicle’s license plate number |
| Vehicle Name | An optional display name |
| Type | Vehicle type: Truck, Van, Pickup, Motorcycle, or Other |
| Vendor | The vendor team that owns the vehicle |
| Status | Current availability: Active, Inactive, or Maintenance |
| Actions | Edit and Delete buttons |
Searching and Filtering
Use the filter bar at the top of the page to narrow down vehicles.
| Control | What It Filters |
|---|
| Vendor Team | Shows only vehicles belonging to the selected team (admin only) |
| Vehicle Type | Shows only vehicles of the selected type |
| Status | Shows only vehicles with the selected status |
Adding a Vehicle
- Click the + New button on the Fleet Management page.
- Fill in the vehicle details in the form.
The vehicle form with fields for code, plate number, type, capacity, driver assignment, vendor team, and status.
| Field | Required | Description |
|---|
| Vehicle Code | Yes | Unique identifier. Must be unique across all vehicles |
| Plate Number | Yes | The vehicle’s license plate number |
| Vehicle Name | No | Optional display name (e.g., “Truck A” or “Unit 5”) |
| Vehicle Type | Yes | Truck, Van, Pickup, Motorcycle, or Other |
| Capacity (kg) | No | Maximum carrying capacity in kilograms |
| Driver(s) | No | One or more drivers from the vendor team’s members |
| Vendor Team | Yes | The vendor team that owns this vehicle |
| Status | Yes | Active, Inactive, or Maintenance |
- Click Save to add the vehicle to the fleet.
Editing a Vehicle
- Click the pencil icon on a row to open the edit form.
- Update the vehicle details.
- Click Save to apply changes.
Deleting a Vehicle
- Click the trash icon on a row.
- Confirm the deletion in the popup dialog.
You cannot delete a vehicle that is currently assigned to an active order. Complete or cancel the associated orders first.
Vehicle Status
| Status | Description |
|---|
| Active | Available for assignment. Shown in the vehicle dropdown when a vendor accepts an order |
| Inactive | Not in service. Hidden from the vehicle selection during order acceptance |
| Maintenance | Temporarily unavailable due to maintenance |
Admin vs Vendor Access
| Action | Admin | Vendor |
|---|
| View all vehicles | Yes | Own team only |
| Add vehicle | Yes | Yes (own team) |
| Edit vehicle | Yes | Yes (own team) |
| Delete vehicle | Yes | Yes (own team) |
| Filter by vendor team | Yes | No |
